Microsoft Desktop Outlook Licensing Enforcement - Revision history

Cameron McElwaney: /* Next Steps for Your Office */ Got rid of unneeded line of text from previous draft

2025-03-10T17:16:35Z

Next Steps for Your Office: Got rid of unneeded line of text from previous draft

← Older revision		Revision as of 17:16, 10 March 2025
Line 44:		Line 44:

	You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version [https://learn.microsoft.com/en-us/microsoft-365-apps/outlook/get-started/licensing-options here.]		You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version [https://learn.microsoft.com/en-us/microsoft-365-apps/outlook/get-started/licensing-options here.]

	~~'''The Issue: Outlook Desktop Access and Licensing Changes'''~~

	'''Current Common Practice:'''		'''Current Common Practice:'''

Cameron McElwaney: Moved "What This Means for Your Organization" section to 1.2

2025-02-25T14:43:12Z

Moved "What This Means for Your Organization" section to 1.2

@@ Line 15: / Line 15: @@
 '''Impact on Licensing:'''
 These changes are affecting organizations that use the Desktop version of Outlook based on licensing.
 === '''Next Steps for Your Office''' ===
@@ Line 40: / Line 55: @@
 As of July 2024, Microsoft has started to enforce and verify different licensing standards for the Desktop version of Outlook, your account may no longer be able to be added back to the application unless it has the appropriate licensing.
 All accounts will still be accessible through the web at Outlook Log In | Microsoft 365.

Cameron McElwaney: Fixed link to MS documentation

2025-02-25T14:36:25Z

Fixed link to MS documentation

← Older revision		Revision as of 14:36, 25 February 2025
Line 28:		Line 28:
	'''Official Documentation:'''		'''Official Documentation:'''

	You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here		You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version [https://learn.microsoft.com/en-us/microsoft-365-apps/outlook/get-started/licensing-options here.]

	'''The Issue: Outlook Desktop Access and Licensing Changes'''		'''The Issue: Outlook Desktop Access and Licensing Changes'''

Cameron McElwaney: Spacing

2025-02-25T14:23:54Z

Spacing

← Older revision		Revision as of 14:23, 25 February 2025
Line 29:		Line 29:

	You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here		You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here



	'''The Issue: Outlook Desktop Access and Licensing Changes'''		'''The Issue: Outlook Desktop Access and Licensing Changes'''

Cameron McElwaney: Formatting of Sub-headers

2025-02-25T14:23:34Z

Formatting of Sub-headers

← Older revision		Revision as of 14:23, 25 February 2025
Line 29:		Line 29:

	You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here		You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here



	'''The Issue: Outlook Desktop Access and Licensing Changes'''		'''The Issue: Outlook Desktop Access and Licensing Changes'''

	Current Common Practice:		'''Current Common Practice:'''

	Many accounts are currently using the Exchange Online Plan 1 license, which is now restricted from being the primary account for Outlook Desktop. Exchange Online licenses have been used as they are a more affordable option for Outlook mailboxes. If your office does not absolutely require Desktop Outlook, using the web version is sufficient and no licensing change may need to be made. The only time Desktop Outlook is required is if the office utilizes software that integrates with email by directly accessing the application instead of the email account.		Many accounts are currently using the Exchange Online Plan 1 license, which is now restricted from being the primary account for Outlook Desktop. Exchange Online licenses have been used as they are a more affordable option for Outlook mailboxes. If your office does not absolutely require Desktop Outlook, using the web version is sufficient and no licensing change may need to be made. The only time Desktop Outlook is required is if the office utilizes software that integrates with email by directly accessing the application instead of the email account.

	Changes Effective July 2024:		'''Changes Effective July 2024:'''

	As of July 2024, Microsoft has started to enforce and verify different licensing standards for the Desktop version of Outlook, your account may no longer be able to be added back to the application unless it has the appropriate licensing.		As of July 2024, Microsoft has started to enforce and verify different licensing standards for the Desktop version of Outlook, your account may no longer be able to be added back to the application unless it has the appropriate licensing.

Cameron McElwaney: Changed wording of sentence to explain issue more explicitly

2025-02-25T14:22:18Z

Changed wording of sentence to explain issue more explicitly

← Older revision		Revision as of 14:22, 25 February 2025
Line 11:		Line 11:
	'''Microsoft's Transition to "New Outlook":'''		'''Microsoft's Transition to "New Outlook":'''

	Microsoft is shifting to a newer version of Outlook, "New Outlook", which includes changes that ~~could impact~~ how the Desktop version of Outlook is accessed. Alongside this transition, Microsoft has made changes that may affect your current “Classic” Outlook access.		Microsoft is shifting to a newer version of Outlook, "New Outlook", which includes changes that have impacted how the Desktop version of Outlook is accessed. Alongside this transition, Microsoft has made changes that may affect your current “Classic” Outlook access.

	'''Impact on Licensing:'''		'''Impact on Licensing:'''

Cameron McElwaney: Made Microsoft bold and focus point as the source of the change

2025-02-25T14:21:17Z

Made Microsoft bold and focus point as the source of the change

← Older revision		Revision as of 14:21, 25 February 2025
Line 1:		Line 1:
	== '''Microsoft 365 Desktop Outlook Licensing Enforcement Change''' ==		== '''Microsoft 365 Desktop Outlook Licensing Enforcement Change''' ==
	Microsoft has made a change to their licensing policy regarding access to the Desktop version of Outlook.		'''Microsoft''' has made a change to their licensing policy regarding access to the Desktop version of Outlook.

	Outlook Desktop may no longer work in your environment due to the change which is detailed below. This has been brought about due to Microsoft changing rules on which licensing can access Outlook Desktop. This change has been incremental by Microsoft, so it may not affect all of your workstations or emails at once.		Outlook Desktop may no longer work in your environment due to the change which is detailed below. This has been brought about due to Microsoft changing rules on which licensing can access Outlook Desktop. This change has been incremental by Microsoft, so it may not affect all of your workstations or emails at once.

Cameron McElwaney: Moved "Overview of Recent Changes to Outlook Licensing" above "Next Steps for Your Office"

2025-02-25T14:20:11Z

Moved "Overview of Recent Changes to Outlook Licensing" above "Next Steps for Your Office"

@@ Line 7: / Line 7: @@
 	Digital Technology Partners (DTP) will do everything in our power to minimize the costs incurred due to the Microsoft change. DTP may need to escalate tickets regarding this matter in order to review and plan solutions with office management.
 === '''Next Steps for Your Office''' ===
@@ Line 20: / Line 29: @@
 You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here

Cameron McElwaney: Formatting of Headers and Sub-headers

2025-02-25T14:18:23Z

Formatting of Headers and Sub-headers

← Older revision		Revision as of 14:18, 25 February 2025
Line 1:		Line 1:
	'''Microsoft 365 Desktop Outlook Licensing Enforcement Change'''		== '''Microsoft 365 Desktop Outlook Licensing Enforcement Change''' ==

	Microsoft has made a change to their licensing policy regarding access to the Desktop version of Outlook.		Microsoft has made a change to their licensing policy regarding access to the Desktop version of Outlook.

Line 9:		Line 8:
	Digital Technology Partners (DTP) will do everything in our power to minimize the costs incurred due to the Microsoft change. DTP may need to escalate tickets regarding this matter in order to review and plan solutions with office management.		Digital Technology Partners (DTP) will do everything in our power to minimize the costs incurred due to the Microsoft change. DTP may need to escalate tickets regarding this matter in order to review and plan solutions with office management.

			=== '''Next Steps for Your Office''' ===
	'''Next Steps for Your Office'''		'''Do You Need Outlook Desktop on All Workstations?'''

	Do You Need Outlook Desktop on All Workstations?

	If your office requires Outlook Desktop on all or only specific workstations, DTP will need to review your current email goals and licensing structure to determine the best solution. Outlook Desktop is only required if software accesses it directly or if the office requests explicitly to maintain using the Desktop Outlook version. Do remember that this may incur additional licensing to maintain.		If your office requires Outlook Desktop on all or only specific workstations, DTP will need to review your current email goals and licensing structure to determine the best solution. Outlook Desktop is only required if software accesses it directly or if the office requests explicitly to maintain using the Desktop Outlook version. Do remember that this may incur additional licensing to maintain.
Line 20:		Line 17:
	In most cases, it will be necessary to add additional licensing to your account if you need to continue using Outlook Desktop. Additional licenses will incur additional monthly cost.		In most cases, it will be necessary to add additional licensing to your account if you need to continue using Outlook Desktop. Additional licenses will incur additional monthly cost.

	'''Official Documentation'''		'''Official Documentation:'''

	You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here		You can read more official Microsoft documentation about the licensing changes and how they affect the new Outlook version here


	'''Overview of Recent Changes to Outlook Licensing'''		=== '''Overview of Recent Changes to Outlook Licensing''' ===
			'''Microsoft's Transition to "New Outlook":'''

	~~Microsoft's Transition to "New Outlook":~~
	Microsoft is shifting to a newer version of Outlook, "New Outlook", which includes changes that could impact how the Desktop version of Outlook is accessed. Alongside this transition, Microsoft has made changes that may affect your current “Classic” Outlook access.		Microsoft is shifting to a newer version of Outlook, "New Outlook", which includes changes that could impact how the Desktop version of Outlook is accessed. Alongside this transition, Microsoft has made changes that may affect your current “Classic” Outlook access.

	Impact on Licensing:		'''Impact on Licensing:'''

	These changes are affecting organizations that use the Desktop version of Outlook based on licensing.		These changes are affecting organizations that use the Desktop version of Outlook based on licensing.


	'''The Issue: Outlook Desktop Access and Licensing Changes'''		'''The Issue: Outlook Desktop Access and Licensing Changes'''
Line 45:		Line 42:
	All accounts will still be accessible through the web at Outlook Log In \| Microsoft 365.		All accounts will still be accessible through the web at Outlook Log In \| Microsoft 365.

			=== '''What This Means for Your Organization''' ===
			'''Potential Effects on Your Office:'''

	~~'''What This Means for Your Organization'''~~

	~~Potential Effects on Your Office:~~
	Your office may be affected by this change, especially if you currently use the Exchange Online Plan 1 license. If you are directed to this document this is most likely the case.		Your office may be affected by this change, especially if you currently use the Exchange Online Plan 1 license. If you are directed to this document this is most likely the case.

	Access via Web:		'''Access via Web:'''

	All accounts will still be fully accessible via the web version of Outlook.		All accounts will still be fully accessible via the web version of Outlook.

	Alternative Solution - Configuring Online Outlook:		'''Alternative Solution - Configuring Online Outlook:'''

	We can configure the online Outlook version to appear as a button on your toolbar, like how you currently access the Outlook Desktop app.		We can configure the online Outlook version to appear as a button on your toolbar, like how you currently access the Outlook Desktop app.

	User Interface Changes: The user interface of the online version may differ slightly from the old desktop experience.		User Interface Changes: The user interface of the online version may differ slightly from the old desktop experience.

Cameron McElwaney at 14:16, 25 February 2025

2025-02-25T14:16:07Z

← Older revision		Revision as of 14:16, 25 February 2025
Line 44:		Line 44:

	All accounts will still be accessible through the web at Outlook Log In \| Microsoft 365.		All accounts will still be accessible through the web at Outlook Log In \| Microsoft 365.


	'''What This Means for Your Organization'''		'''What This Means for Your Organization'''